Host an event

Step 1 

Step 2 

Review the Northumberland County Third Party Fundraising Event Planning Guide. Then complete and submit the Third-Party Fundraising Event Application Form included in the guide so that we have your contact information and an idea of the fundraiser you are planning

We’ll be in touch within 5-7 business days after we receive your application form. Please submit your completed application form to the County's Communications team by email. 

Step 3 

Still have questions? Check out our frequently asked questions below.

Northumberland County can:

• Acknowledge your direct contributions to the designated County program/service. Typically, there will be a formal media release issued by the County.
• Provide an approved Northumberland County logo which you can use on your materials.
• Help promote your event through Northumberland County’s website, social media channels and internal communication channels where and when appropriate.
• Provide a letter of support to validate the authenticity of the event which you can share with potential sponsors or donors to assist you with your fundraising.
• Provide advice on event timing, planning, and budgeting upon request.
• Provide Tax Receipts in accordance with Canada Revenue Agency (CRA) legislation and Northumberland County guidelines (see our FAQ below for more details).

Northumberland County cannot: 

• Advance funds, provide donor/staff lists, or solicit sponsors for Third Party Fundraising events.
• Guarantee attendance of Northumberland County representatives at the fundraiser or event.
• Apply for any licenses the event needs, such as bingo licenses, raffle licenses, etc.
• Sell raffle or other tickets on your event’s behalf.
• Assume any legal or financial liability associated with the event.

Terms and conditions

• Northumberland County requires final approval for all event materials containing our logo or when referencing Northumberland County prior to any printing and/or distribution.
• We request that event proceeds are sent to Northumberland County within 30 days of the event. Please submit a cheque payable to Northumberland County and specify the program it’s to support in the memo. Cheques can be mailed or delivered to the Northumberland County at: 555 Courthouse Road, Cobourg, ON K9A 5J6 Attn: Treasurer
• For Tax Receipts to be issued if eligible, the required information must be received in the preferred format within 30 days of the event.
• Fundraisers are responsible for ensuring adequate insurance for the event; Northumberland County is not responsible for any damage or accidents to persons or property.
• Organizers are responsible for obtaining all necessary permits and licenses; Northumberland County will not assume any legal or financial liability.
• Where requested, the organizers must provide proof that licenses, and insurance have been established prior to the event.
• A fundraiser may designate their donation to the following: Area of Greatest Need; Business & Entrepreneurship Centre Northumberland; Food 4 All / Food Security; Golden Plough Lodge Long-Term Care Home; Northumberland Community Paramedicine; Northumberland County Archives & Museum; Northumberland County Defibrillator Program; Northumberland County Forest; Ontario Agri-Food Venture Centre.
• If you would like more information or have questions about hosting an event or organizing a fundraiser, please send us an email.

What is a third-party community fundraiser?

A third-party fundraiser is a fundraising initiative organized and funded by an individual, group or organization in the community who wishes to raise money on behalf of Northumberland County. 

Examples of community fundraisers include: golf tournaments, personal challenges, lemonade stands, sport tournaments.

I would like a Northumberland County Council member or staff representative to attend my event. How do I go about making that request?

We appreciate your interest in fundraising for a County program or service for the community and will strive to support the success of your event by having a council or staff member attend your event, upon request. 

Please send your written request via email at least 5 weeks in advance of your event. Please note that efforts will be made to accommodate your request, attendance cannot be guaranteed. 

Can I offer Charitable Donation Receipts for my event?

1. The eligible amount of the donation is $25.00 or greater.
2. The Tax Receipt is being issued to the person who made the donation OR where the person issuing the cumulative cheque to Northumberland County has acted as a donation collector and has provided a completed and legible Tax Receipt Log along with the donation cheque.
3. You provide a complete and legible list of donors on the Charitable Donation Receipt Log.

The following information needs to be completed in the Charitable Donation Receipt Log:

• First and last name
• Address, including city and postal code
• Telephone Number
• Email
• Amount Charitable Donation Receipt to be issued for

I would like to run a raffle at my event. Do I need a license?

Gaming and lotteries including bingos, 50/50 draws, gambling, raffles or games of chance require permits.

Please visit the Alcohol and Gaming Commission of Ontario's website for more information.

Northumberland County cannot apply for a license on behalf of a community fundraiser.

How do I get a Charitable Donation Receipt for my sponsors?

Sponsorships are not eligible for a Tax Receipt, as the sponsor receives advertising, marketing or promotional value and therefore the payment is not a gift. Instead, sponsors can receive a business acknowledgment letter for the value of their sponsorship, which can be used to support business expenses.

Upon request, a business acknowledgment letter can be sent to your sponsors on behalf of Northumberland County.

Please email us a copy of the sponsorship invoice. Please anticipate 4-6 weeks for processing.