Council and Committees

Northumberland County Council is comprised of the elected mayors of each of the seven towns, townships and municipalities within its boundaries. The Warden is the head of County Council and is elected each year from amongst Council's membership.

Correspondence must be received by 4:30 p.m. six business days before the scheduled meeting date and must meet the requirements outlined in the Council Procedural By-law in order to be included on the relevant Standing Committee or Council agenda. For more information, please contact the County Clerk. 

For information including delegations to Council and petitions, please refer to the Council Procedural By-law 44-2024, and contact the County Clerk if you have any questions.

2025 County Council and Standing Committees Meeting Schedule

Council and committee meeting agendas and minutes

County Council and Standing Committee meeting agendas, video recordings, and minutes are available in our eSCRIBE meeting management software:

For alternate formats of Council Committee agendas, minutes or video recordings please complete our Alternate Format Document Request Form.  If you require copies of County by-laws, Council agendas and minutes from prior to May 2021 or video recordings from prior to June 2024, please complete our Resource Request form or contact the County Clerk's office.

Ad Hoc and Advisory Committees of Council agendas and minutes

Agricultural Advisory Group 

The Agricultural Advisory committee provides advice and information to County Council on agricultural related matters, to support and facilitate public input to County Council on programs and ideas and to assist in enhancing the quality of life in the community within the principles of the Council's long term strategic plan. 

April 25, 2023 meeting:

January 24, 2023 meeting:

Previous years

2022 agendas and minutes

September 27, 2022 meeting:

June 28, 2022 meeting:

April 26, 2022 meeting:

February 22, 2022 meeting:
2021 agendas and minutes

November 30, 2021 meeting:

September 28, 2021 meeting:

July 27, 2021 meeting:

April 19, 2021 meeting:

February 23, 2021 meeting:

Community Safety and Well-Being Collaborative Committee

The Community Safety and Wellbeing Collaborative Committee provides strategic direction and stewardship in the implementation of the Community and Safety and Wellbeing Plan across Northumberland County. The Collaborative Committee drives inter-agency collaboration and coordination to enhance in the community to support residents to healthy, safe and successful, in Northumberland County. 

May 11, 2023 meeting:

Previous years

2022 agendas and minutes 

September 28, 2022 meeting:

July 27, 2022 meeting:

May 25, 2022 meeting:

March 30, 2022 meeting:

January 26, 2022 meeting:
2021 agendas and minutes 

November 24, 2021 meeting:

October 1, 2021 meeting:

June 29, 2021 meeting:

May 12, 2021 meeting:

April 13, 2021 meeting:

March 11, 2021 meeting:

February 11, 2021 meeting:

January 12, 2021 meeting:
2020 agendas and minutes

December 8, 2020 meeting:

Northumberland Accessibility Advisory Committee

The Northumberland Accessibility Advisory Committee (NAAC) is a citizen-based committee that provides advice, recommendations and support to County Council and all County departments regarding the development, implementation, maintenance of the County's Accessibility Plan in accordance with the AODA. The NAAC advise on the identification, removal, and prevention of barriers to people with disabilities when accessing County goods, services and facilities. 

November 14, 2024 meeting:

October 10, 2024 meeting:

September 12, 2024 meeting:

June 13, 2024 meeting:

May 9, 2024 meeting:

April 11, 2024 meeting:

March 14, 2024 meeting:

February 15, 2024 meeting:

January 18, 2024 meeting:

November 9, 2023 meeting:

October 12, 2023 meeting:

September 14, 2023 meeting:

June 8, 2023 meeting:

May 4, 2023 meeting:

April 13, 2023 meeting:

March 9, 2023 meeting:

February 9, 2023 meeting:

January 12, 2023 meeting: 

Previous years

2022 agendas and minutes 

November 10, 2022 meeting: 

October 13, 2022 meeting: 

September 8, 2022 meeting: 

June 9, 2022 meeting: 

May 26, 2022 meeting: 

May 12, 2022 meeting:

April 14, 2022 Meeting 

March 10, 2022 meeting:

February 10, 2022 meeting: 

January 13, 2022 meeting: 
2021 agendas and minutes

November 4, 2021 meeting:

October 14, 2021 meeting:

September 9, 2021 meeting:

June 10, 2021 meeting:

May 13, 2021 meeting:

April 8, 2021 meeting:

March 11, 2021 meeting:

February 11, 2021 meeting:

Vegetation Management Advisory Committee 

May 26, 2022 meeting: 

Previous years

2021 agendas and minutes 

June 22, 2021 meeting:

April 20, 2021 meeting:

January 25, 2021 meeting:

Standing committee chairs and members

Northumberland County Council has established six Standing Committees. Standing Committee meetings will be held each month in advance of monthly meetings of County Council.

Please note that committee recommendations are not final decisions and that all committee recommendations must go to Council for adoption.

Community Health Committee

The Community Health Committee meets each month to discuss and provide recommendations to County Council related to: 

  • Paramedics 
  • Community Paramedicine 
  • Long-term Care Home 
  • Community Health 

Chair

Deputy Warden Hankivsky

Members

  • Warden Ostrander
  • Councillor Cleveland 

Terms of Reference 

View the Community Health Committee's Terms of Reference.

Corporate Support Committee

The Corporate Support Committee meets each month to discuss and provide recommendations to County Council related to: 

  • Archives & Museum 
  • Chief Administrative Officer 
  • Clerk / Legislative Services 
  • Communications and Grant Writing 
  • Health, Safety & Emergency Planning 
  • Human Resources 
  • Information technology & Records management 
  • Legal (general / corporate matters) 
  • Natural Heritage / County Forest 

Chair

Councillor Crate

Members

  • Warden Ostrander
  • Councillor Jibb

Terms of Reference 

View the Corporate Support Committee's Terms of Reference.

Economic Development, Tourism and Planning Committee

The Economic Development, Tourism and Planning Committee meets each month to discuss and provide recommendations to County Council related to: 

  • Agriculture Services 
  • Business Entrepreneurship 
  • Economic Development 
  • Immigration and Settlement Services 
  • Investment Development 
  • Land Use Planning 
  • Plumbing & Septic Inspections 
  • Tourism 

Chair

Councillor Martin 

Members

  • Warden Ostrander
  • Councillor Crate

Terms of Reference 

View the Economic Development, Tourism and Planning Committee's Terms of Reference.

Finance & Audit Committee

The Finance & Audit Committee meets each month to discuss and provide recommendations to County Council related to: 

  • Asset Management 
  • Financial Audits 
  • Financial Planning and Reporting 
  • Investments 
  • Procurement 
  • Provincial Offences 
  • Risk Management & Insurance 
  • Statutory Compliance 

Chair

Councillor Cleveland

Members

  • Warden Ostrander
  • Councillor Martin 

Terms of Reference 

View the Finance & Audit Committee's Terms of Reference.

Public Works Committee

The Public Works Committee meets each month to discuss and provide recommendations to County Council related to: 

  • County Infrastructure 
  • Facilities Management 
  • Fleet Management 
  • Geographic Information System 
  • Major Capital Projects 
  • Major Roads/Transportation Operations 
  • Waste Management 

Chair

Councillor Jibb

Members

  • Warden Ostrander

  • Councillor Logel

Terms of Reference 

View the Public Works Committee's Terms of Reference.

Social Services Committee

The Social Services Committee meets each month to discuss and provide recommendations to County Council related to: 

  • Community Services and Support 
  • Food Security 
  • Financial and Employment Support 
  • Family and Children Supports 
  • Homelessness Support 
  • Social and Affordable Housing 

Chair

Councillor Logel

Members

  • Warden Ostrander
  • Deputy Warden Hankivsky

Terms of Reference 

View the Social Services Committee's Terms of Reference.

Members' disclosures

Transparency disclosures

2025-01-30 Special County Council Meeting

Councillor Lucas Cleveland declared a non-disqualifying interest re:

‘Closed Session – Special Council Meeting’

"I declare a non-disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest."

"The nature of my interest, and the reason why the interest does not prevent me from making an impartial decision, are as follows:

My business buys products from some of the contractors of the OAFVC. Out of an abundance of caution I will remove myself from the discussion and debate!”

 

2023-08-01 Corporate Support Committee 

Councillor Robert (Bob) Crate declared a non-disqualifying interest re: 

'Item number 5.a, Delegation, Community Foundation of Campbellford/Seymour and Northumberland' 

"I declare a non-disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest." 

"The nature of my interest, and the reason why the interest does not prevent me from making an impartial decision, are as follows: I sit on the CSNCF as the Trent Hills representative and would be exempt from the conflict of interest under 5.4(h) of the Municipal Conflict of Interest Act as advised by the County's Integrity Commissioner."

Declarations of interest

2025-01-30 Special County Council Meeting

Deputy Warden Olena Hankivsky declared an interest re:

‘Closed Session – Special Council Meeting’

“I declare a disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest.

“The nature of my interest is as follows: My partner, as owner of Northumberland Goods & Services often features products in gift baskets of Ontario Agri-Food Venture Centre.”

 

2024-12-18 County Council Meeting

Councillor Mandy Martin declared an interest re:

‘Item number 17.c (1) - Art Gallery of Northumberland Funding Request'

“I declare a disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest.”

“The nature of my interest is as follows: I am a citizen member of the Art Gallery Northumberland Board of Directors.”

2024-11-20 County Council Meeting

Councillor Mandy Martin declared an interest re:

‘Item number 11.b(1) - Delegation, Art Gallery of Northumberland’

“I declare a disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest.”

“The nature of my interest is as follows: I am on the Art Gallery of Northumberland Board of Directors.”

2024-11-05 Finance and Audit Committee 

Councillor Mandy Martin declared an interest re:

‘Item number 5.a - Delegation, Art Gallery of Northumberland’

“I declare a disqualifying interest in the agenda item noted above in accordance with Rule No. 1 of the Code of Conduct, Avoidance of Conflicts of Interest.”

“The nature of my interest is as follows: I am on the Art Gallery of Northumberland Board of Directors.”

2021-04-21 County Council meeting

Councillor John Henderson declared an interest re:

'Report 2021-58, Information Technology 'Shared Services IT Resources'

“I declare a direct or indirect pecuniary interest (including a deemed direct or indirect pecuniary interest) in the agenda item noted above in accordance with s. 5 of the Municipal Conflict of Interest Act.”

“The nature of my interest is as follows: I am a member of the Cobourg Police Services Board who are responsible for any agreements or amended agreements with Northumberland County "Report 2021-58" - Shared Services IT Resources.

2021-04-06 Corporate Support Committee

Councillor John Henderson declared an interest re:

'Report 2021-58, Information Technology 'Shared Services IT Resources'

“I declare a direct or indirect pecuniary interest (including a deemed direct or indirect pecuniary interest) in the agenda item noted above in accordance with s. 5 of the Municipal Conflict of Interest Act.”

“The nature of my interest is as follows: I am a member of the Cobourg Police Services Board who are responsible for any agreements or amended agreements with Northumberland County regarding Report 2021-58, Information Technology 'Shared Services IT Resources'”

2020-12-09 Special County Council Meeting

Councillor John Henderson declared an interest re:

'2021 Budget and Long-term Financial Plan'
Item 6j — Information Technology Issue Paper 'Technical Support Analyst'
(to assist with IT support at the Cobourg Police Service)

“I declare a direct or indirect pecuniary interest (including a deemed direct or indirect pecuniary interest) in the agenda item noted above in accordance with s. 5 of the Municipal Conflict of Interest Act.”

“Nature of my interest is as follows: I am a Board member of the Cobourg Police Service and the CPS Board will be discussing and voting on this specific item (Technical Support Analyst. The Cobourg Police Service Budget will be presented to the Town of Cobourg/Cobourg Council for the 2021 Budget.”